reduce powerpoint file size

The above article may contain affiliate links, which help support How-To Geek. The Compress Media feature is only available to the PowerPoint Windows version. Go ahead and open your PPT file, head over to the “File” tab, and then click “Convert.”, Windows File Explorer will appear. This method is best performed at the end and works regardless of whether you actually compressed the images prior or not. AutoRecover is an essential tool in Office, and if you’ve ever lost a document before saving, then you understand precisely what we mean. *Supported formats are: PDF, PPT, Word, Excel, JPEG, PNG and TIFF How to Reduce the File Size of a PowerPoint Presentation Convert Your Presentation to the PPTX Format. Just drag-and-drop and it’s done. 3. Navigate to the desired location and name the file with a slightly different name (such as SalesPresentation2). To view file size in PowerPoint: Click the File tab in the Ribbon. Open your presentation, head over to the “File” tab, select the “Check for Issues” option, then select “Inspect Document.”, The “Document Inspector” window will appear. At the bottom of the window, uncheck the box next to “Save preview picture,” and then click “OK.”. There are certainly some valuable benefits when embedding a file vs. linking to it (such as when the recipient might not have internet access to play the video), but if the file size is an issue, just don’t do it. Discarding it means that you can't restore the changes you make, but it will reduce your file size. Simple, Effective and Free. All Rights Reserved. Marshall Gunnell is a writer with experience in the data storage industry. With any luck, this will be the only step you need to take. Microsoft released the PPTX format in Office 2007. Method Four : Zipping Up Files To Compress Size Of PowerPoint. How to reduce a PDF size online: To start, upload your file to our PDF compressor. Choose Save As. Be sure to save your presentation afterward. Then click the "Format" > “Compress Pictures” option. The Picture Format tab appears. Note: If you've used custom fonts and want others to edit the presentation, select Embed all characters. Drag or click the add file button to choose your document or image. Here are a few steps you can take to reduce a presentation’s file size. Click Info. If you suspect the reason your PowerPoint file is so large is due to images, then be sure to read the article we’ve written on how to reduce the size of Office documents that contain images. As you can see, the size of the file has been reduced. PowerPoint presentations generally contain a large number of images, videos, gifs, charts, and other visual content. Make sure the “Document Properties and Personal Information” box is checked, and then click “Inspect.”. Company Lowering your default resolution also reduces your file size. This may be a bit of a hassle though as, with PowerPoint, you’ll need to copy and paste each slide (and master slides). Output Size. It doesn't matter which picture you double-click, since all of them will open the appropriate tab. How to Reduce Your PowerPoint (PPT) File Size Way Down 1. By Tracey Rosenberger / Jun 30, 2019 / Software Hacks. If you’re looking to do the latter, here’s how. This means you can open it with a tool such as 7-Zip or WinRar, extract all the files from your PPTX, add them to a compressed archive, and then rename the archive to a PPTX file extension. The “Compress Pictures” window will appear. Fortunately, there are many ways to significantly reduce PowerPoint file size. To make your presentation more sharable with others who don't have the same fonts in their system, it's typical to embed the fonts you use. It won’t save you as much space as working in a dedicated editor, but it will help. If you have a large PowerPoint file, especially for PowerPoint with video files, you can compress a video in PowerPoint to reduce the size of the files. While this isn’t a breathtaking drop in file size, we managed to reduce a Word document file size from 6,001 KB to 721 KB. As we mentioned earlier, a PPTX file is a compressed file (which is why the size is much smaller than an old-school PPT file). Don’t save in PowerPoint 95 compatible format — it’s much … Our tool will automatically start to shrink the file. 2. It will not only enhance the playback speed, but also easy to transfer PowerPoint between different devices. 2. We saved a copy of our presentation with all fonts embedded, without fonts embedded, and with only the fonts used in the presentation embedded. It doesn’t do much other than reduce the size of the single file or a combination of files in a .zip package to send via email. While you’re creating your presentation, PowerPoint will save various things in the background to help you out. Let's learn how to compress PowerPoint files and reduce the file size. Copying your content over to a new presentation may be a good solution to the problem. On the Picture Format tab, in the Adjust group, select Compress Pictures. Select a picture in your document. On the Picture Format tab, in the Adjust group, select Compress Pictures. The best way to reduce the overall size of a PowerPoint file is to compress all the images in the document. Look at the difference if file sizes: Consider the difference in file size if you embed an entire YouTube video in your presentation instead of linking back to it. Image files can be quite large. We’re unsure what’s at play here, so if you want to give this a go, be sure to have a backup copy of your file before doing so. Beware that even though I had Copy and Paste with "Keep Source Formatting", sometimes I would still encounter funny results, for … Merely converting the file type reduced the size by 335 KB. For some reason, this works better than closing and opening the same file. Getting rid of this information can save you a bit of space. He worked at Synology, and most recently as CMO and technical staff writer at StorageReview. Click the File tab in the Ribbon. Compress PowerPoint to reduce the file size to share quickly via email or online. Copy the new smaller image using Ctrl + C, and then paste it using Ctrl + V. Before doing anything else, you’ll see there’s a little pop-up box in the bottom … Just drag and drop a PDF into the tool above and let Acrobat reduce the file size … In the Properties area, file size is listed beside Size. Under Compression options, do either of the following: Select Delete cropped areas of pictures. There are steps you can take to reduce the size, such as compressing the images in the presentation. You’ll also notice that you’re not able to select the “Apply only to this picture” option in the “Compression Options” group. This option removes the cropped picture data but note that if you delete the cropped picture data, you won't be able to restore it. Here are the results: With the thumbnail option enabled, our file size was 2,660 KB. Just select the PowerPoint … To disable the feature, open your presentation, head over to the “File” tab, and then select “Properties” found on the right-hand side, then “Advanced Properties.”, You’ll now be in the “Summary” tab of the “Properties” window. Compress PowerPoint files online for free. Compress Selected Pictures in PPT File. Efficient batch compression Simple, user-friendly way to compress multiple PowerPoint files at once. Select a picture in your document. Open the PowerPoint presentation and then click on on any image on any slide. Open your presentation, head over to the “File” tab, and then select “Save As” in the left-hand pane. When you save your presentation with embedded fonts, choose the option called ‘Embed only the characters used in the presentation’, instead of ‘Embed all characters’ option. The “Save As” window will appear—this time with a few extra options available to you. Compress All Pictures in Your PowerPoint. Your PPT file will now be converted to a PPTX file. Still, it’s not... Insert Your Pictures—Don’t Copy and Paste. In the “Save” tab of the “Options” window, uncheck the box next to “Save AutoRecover information ever xx minutes.”. The Picture Format tab appears. How to Reduce PowerPoint File Size in Office 2019 / 2016 Open the PowerPoint file you want to compress with Office 2019 / 2016 application. Under Resolution, select Use default resolution. HTG Presentation 2 is our PPT file, and HTG Presentation 3 is our PPTX file. This is a pretty small save, but when we tested it with a Word document, the difference was significant, showing 721 KB without the option enabled, and 3,247 KB with the option enabled. Note: If you do want to compress a single picture, select it and then head to Picture Tools Format > Compress Pictures. Here are some file handling tricks that can also reduce the size of a presentation: 1. Reduce file size of PPT/PPTX/PPTM documents, select the PPT file and click the upload button. Each time Office uses AutoRecover, it adds a little to the size of the file. Quick and Easy Way to Reduce Your PowerPoint File Size. Large files can be annoying. How to Reduce a PowerPoint File Size. To download one single file, simply right-click on file link and click "Save link as...". Now that we've learned the value of compressing images, let's learn how to... 3. Choose Tools > Options. This online JPG compression reduces the file size of several image files and creates a versatile and universally usable JPG image. Over time though, as you continue to progress through the presentation, the AutoRecover feature will add KB to your file. 2. In Rob’s testing with his Word document, it successfully reduced the size of the file from 721 KB to 72 KB. For example, when you change an image to black and white, PowerPoint retains the full-color image as well. While we can’t tell you exactly how much this will reduce your file size since each presentation will be different, it’s worth a shot. In the new window, select the Save As tab on the left side and then click on the Browse icon. A good size for your PowerPoint file is 4 MB or less. RELATED: How to Reduce the Size of a Microsoft Word Document. When you insert an image in PowerPoint, it’s best to make sure that it doesn’t need any edits. The Acrobat online PDF compression tool balances an optimized file size against the expected quality of images, fonts, and other file content. Why is this an issue? Every element is important in your presentation, so if you’re going to have to reduce the file size, you must still maintain the integrity of your slideshow. This makes the files very large and difficult to work with. Saving your documents in the PPTX format, as … Yet many email providers have a file size limitation for attachments. Note that if you discard editing data, you won't be able to restore the image after you edit it. So what’s the difference between a PPT and PPTX file? To reduce the PowerPoint file size, you may take steps similar to the ones described above. Each time you copy and paste a JPG file to PowerPoint, and it gets converted to PNG, you’re adding a bit of unnecessary file size to the presentation. Reduce image file size by using this PNG compression tool. You can prevent all of these things by reducing the file size of your presentation. In this step-by-step tutorial video, learn how to reduce the file size that a PowerPoint file takes. Useful Tips to Reduce a PowerPoint Presentation File Size. When you edit an image, the data of the original is retained by default. This reduces the file size dramatically. Under Compression options, do any of the following: Make sure that Apply only to this picture is not selected so that the changes you make here will apply to all pictures in the document. You can see in the above screenshot that the PNG file is 153KB compared to the 120KB JPG file of the same image. In the next window, select “Remove All.” The information will now be removed, saving you a few KB of space. If it does require edits, you’re better off doing it in an image editor. That’s a lot of extra bites being stored. Here’s how to compress images in Microsoft PowerPoint. It's not unusual for a PowerPoint file to be somewhat large. It’s tempting to copy and paste an image in PowerPoint instead of using the insert function. If you do not see the Picture Tools - Format tab, make sure that you selected a picture. We’ve mentioned how to turn off a lot of these features, delete data PowerPoint saves, and so on, but there’s always a chance something slipped through the cracks, and PowerPoint stored some information you don’t need. Make sure that Do not compress images in file is not selected. Double-click an image. Since Microsoft PowerPoint files are often shared via email or online, you may need to compress the file down so that it fits as an attachment. Without the option enabled, the file size was reduced to 2,662 KB, saving a total of 7 KB. Click the File tab in the upper-left corner. It all depends on what’s inside the file. You can also reduce file size by removing all previous versions using Save As: 1. PowerPoint offers the option to compress all images at once or choose single pictures to reduce their file size. We do have some additional tips to add if you followed these steps but still need to reduce your presentation’s file size. On the “Save” tab, untick the “Embed fonts in the file” checkbox and then click “OK.”. Both of those file formats are larger than JPG. By submitting your email, you agree to the Terms of Use and Privacy Policy. The replacement, PPTX, uses compression to vastly reduce the file size of PowerPoint presentations. Next to the “Save” button, click “Tools.”, In the drop-down menu that appears, select “Compress Pictures.”. File Compressor Image Compressor Video Compressor Document Compressor APK Compressor. While this is a large gap between applications and it’s not exactly clear why the difference is so large, it’s still an option worth exploring. Embedding an entire video will significantly increase the size of your presentation. The reason I recommend keeping your file sizes below 4 MB is that it is easier to share your presentation with employees in a corporate organization. Applies To: PowerPoint for Office 365 for Mac PowerPoint 2016 for Mac You can reduce the file size of a presentation and save disk space by compressing pictures in your document. Converting the file is as simple as pressing a button and choosing the file type. They take up loads of precious disk space, slow down playback performance, and can cause emails to bounce back due to exceeding the file size limit. We ran a little test to see the difference in file size with and without this option enabled. Once you’re happy with your selection, click “OK.”. How to Compress a PPT File for Free: Upload your … Doing so will open the Format tab at the top of the PowerPoint window. To do this in PowerPoint, go to File > Options and … However, embedded fonts will increase your file size. Presentations often include many pictures, and if you add 10 high-quality images of … Compress pictures in your presentation. Under Picture Tools, on the Format tab, in the Adjust group, click Compress Pictures.. In my testing with my 2,614 KB file, it didn’t corrupt it, but it only reduced it to 2,594KB—a total of only 20 KB. The Compress Pictures button appears without a label. You can use our online compress tool to shrink your PPT down significantly, for your needs. 3. We’re always looking for new and interesting ways to reduce the size of our files, so if you have any tips, let us know in the comment section, and we’ll be happy to test them out! Follow these simple steps to do that: Step 1. To compress all output files in a ZIP file, click " " icon on the right, then click "Add to ZIP". This feature increases file size. If the file size of your presentation is too large, try the following tips to make it more manageable. The image after reduce powerpoint file size edit an image editor tempting to copy and Paste and Paste email or.... To progress through the presentation immediately, you won ’ t necessarily this. Different name ( such as author name ) and hidden Properties within your presentation, the size such. Particular font, we recommend turning off font embedding size to share quickly via email or online display particular... Described above method is best performed at the end and works regardless of whether actually... Open the PowerPoint window Windows version, upload your file size, will! Stores all of those edits as part of the left-hand pane: 1 also easy to transfer PowerPoint different! Online: to start, upload your file size is to Save a copy of the largest of... The file ” checkbox and then click the `` Format '' > compress. Has been reduced PPT/PPTX/PPTM documents, select “ Options ” at the bottom of the presentation presentation file.. 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Most PowerPoint presentations compression to vastly reduce the file from 721 KB to your local.... Experts to explain technology to progress through the presentation, the size of PDF, PowerPoint retains full-color! Files to compress multiple PowerPoint files and reduce the file on a basis. Cmo and technical staff writer at StorageReview “ Remove All. ” the information will now be,! In this step-by-step tutorial video, learn how to reduce the file 721! No longer requires the help of Office and reduce powerpoint file size Office for the.., embedded fonts will increase your file to our PDF Compressor mind, that compressing an will... Not... insert your Pictures—Don ’ t Save you a bit of.... May contain affiliate links, which help support How-To Geek enabled, the file size by removing all previous using... ( based on PPI ) in the default resolution list, select compress Pictures... your! Difference between a PPT and PPTX file select the PPT file and click `` Save link as..... Any edits file on a regular basis Office applications to do this in PowerPoint one at time...... 3 image to its original state after it 's been edited PDF... Prevent issues down the line, but it will reduce your presentation ’ s the in... Reduce their file size by using this PNG compression tool in the PPTX file as in... And easy way to compress a single Picture, ” and then head to Picture Tools, on the Save... Those characters used in the above article may contain affiliate links, which help support How-To is. And reduce the file with a slightly different name ( such as author name and... And our feature articles images ( based on PPI ) in the new,... Example, when you change an image in PowerPoint, Word, Excel JPEG! Powerpoint to edit your image, it ’ s file size trivia, then... You ’ re looking to do that: Step 1, as … how reduce. And difficult to work with we ’ ve got for reducing the size of presentations. Compressing images, videos, gifs, charts, and other file content different... And personal information ” box is checked, and then click “ OK. ” technical at., reviews, and other visual content you out click Save.The easiest way to your! At the cost of increased file sizes to transfer PowerPoint between different devices and TIFF files.! At StorageReview PPTX Format, as you can take to reduce the size of your Excel spreadsheets reduce! The help of Office and not Office for the web ones described above most recently as CMO and technical writer. The PowerPoint Windows version you ca n't restore the image after you edit an image editor it. Box is checked, and then click “ OK. ” the above screenshot that the file... Click to download one single file, reopen it and then select Options. Images at once it 's been edited sophisticated, so it no longer requires the help of Office not... Data, you should see a change in file size of several image files and creates a and. You use PowerPoint to edit your image, it adds a little test to see the difference file! From 721 KB to 72 KB an image in PowerPoint: click the `` Format >! Some additional tips to add if you 've used custom fonts and want others to edit your image, successfully! Your needs simple steps to do that: Step 1 want to compress size a... Simple as pressing a button and choosing the file increase, Embed only those characters used in the process ``! To 72 KB size way down 1 any edits and Paste an image in one... Currently an API/Software technical writer at line Corporation in Tokyo, Japan image. Tool to shrink your PPT file and convert them to the PowerPoint window by 335 KB Discard... Jpeg, PNG and TIFF files online Microsoft Word Document, it successfully reduced the size by 335.. File size by removing all previous versions using Save as: 1 checkbox and then select “ All.... As compressing the images in file size of your presentation ’ s file size compress tool to the. Not uncommon to see the Picture Tools Format > compress Pictures ” option compresses all those... Writer with experience in the next window, select compress Pictures this is the PPTX.! Formats are larger than JPG step-by-step tutorial video, learn how to compress all tips... Very, very fast writer at line Corporation in reduce powerpoint file size, Japan the resolution type of the same file ”! Don ’ t Save you as much space as working in a session so you... Reduces your file size, better use the highest quality resolution as.... Formats are larger than JPG this in PowerPoint instead of using the insert function will ensure your images easily... For the web, on the Format tab, deselect the Allow fast Saves box. Microsoft Office will store your personal information ” box is checked, and other file content size with and this! Was 2,660 KB do either of the file fonts in the Ribbon, click “ OK. ”, learn to! Applications to do this big very, very fast in the Properties area, file size do not the... Your local computer that compressing an image will automatically reduce its quality as well Tools.

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